Proposed Policy: Storage Policies

MembersStorage oftenspace wantis limited at ENTS. This policy outlines how members are expected to store thingstheir items and projects at ENTS, however the society is limited on space and would prefer to keep things neat and tidy where possible. To accomplish this, a set of policies is enacted on all members (past and present) to follow. Each area may define specific policies which override or append to the general storage policies.ENTS.

These

1. storage policies apply to member-owned materials, tools, projects, etc (known as “Items”). Projects involving multiple members should be distributed among the members involved - if this is not possible, the Board must give explicit approval for special consideration. Items owned by the Society (eg: donated pottery glazes, laser materials, K-Days demos, etc) are not covered by these policies, however it is expected that the Society respect these policies where possible.General

1. General policies

2. Members are permitted maximum 2 Bins to storeAll items inand the space, known as Member’s Bins.

Member’s Binsprojects must be 11 Litre, 53 Litre, or 68 Litre Rubbermaid RoughNeck totes. Preferably blue in colour. Other sizes, brands, and colours may be approved at the discretion of the Board.

Member’s Bins must be labeled with the member’s full name (first and last).

Items not covered by area-specific policies are to be stored in theaccordance Member’s Bins while the member is away from the space.

Member’s Bins must be placed in the dedicated member storage area provided by the Society.

3 months after membership lapses, Member’s Bins and Items are eligible to become donations to the Society at the discretion of the Board.

Prior to considering items as donations, the Board must give reasonable notice to the member so that they may collect their Items.

Large Items which do not fit into the Member’s Bins or other area-specific policies must have explicit written approval from the Board before storing them at the space.

Member’s Bins and Items must be stored safely, as per thewith Alberta OHS Actlaws and regulations.

Contents of Member’s Bins must be safe to handle, and not contain any hazardous materials

All items stored outside of a Member’s Bins (as a result of area-specific policies or Board approval) must be labeled with the member’s first and last name.

Items which require a cold environment and do not affect the edibility other food can be stored in the fridge or freezer.

Food is not to be kept at ENTS overnight.

Food must be stored safely.

Hazardous and dangerous materials

Items definedmaterials, as hazardousdefined by the Canadian Centre for Occupational Health and Safety require written approval from the Board priorof toDirectors storingbefore themthey atcan thebe space.stored. Some examples include explosives, radioactive materials, and aerosol sprays.

1. HazardousWhere Itemsapproved, hazardous materials must be stored accordingin toaccordance appropriate legislation andwith Occupational Health and Safety guidelines.

Food

Potteryis area

Members interested in pottery are entitled to in-progress project storage space, assigned by a representative of the Board or Pottery Committee.

In-progress space must only contain Items which are being prepared for a firing, or have been recently unloaded from a kiln.

Members arenot permitted to storebe maximumkept 1overnight.

box of clay (approximately 25kg) on the floor below the in-progress project space. The clayFood must be containedstored safely. Anything which affects the edibility of other food cannot be stored in a reasonably sized container (such as the box it was sold with,fridge or afreezer smallunless bucket).that fridge or freezer is designated for storing such items.

1. BoxesIf the facility has both food and non-food cold storage, all fridges and freezers must be clearly labeled with thetheir member’spurpose.

full name, clay body,Fridges and datefreezers ofare arrivalby (withdefault year).for food

Projects must be stamped with the member’s unique signature. The stamp or presence on an in-progress space is considered sufficientonly for the purposes of Article 1.10.

5.1. All items and projects must be safe for the Board of Directors and the Society's committees to handle.

2. Designated storage

1. StampsThe Board of Directors may designate areas on a per-studio basis as storage areas for a specific type of item or project.
2. The Board of Directors may set rules for how and what may be stored in the designated storage area. 
   
3. Where restrictions are placed on containers in a designated storage area, the Society must make reasonable efforts to provide members that container at either no cost or lower cost than the Society paid for the container itself to the member.

Members in Good Standing may use one unit of each designated storage area on a per-studio basis as part of their membership. 

The member's first and last name or member ID must be clearly visible on each unit used by the member. Where permitted by a designated storage area, Members in Good Standing may use additional units of designated storage areas on a per-studio basis upon paying the standard monthly fee, as defined by Article 4 of this policy, set for that storage area.

3. Overflow storage

The Board of Directors may specify "overflow" storage areas on a per-studio basis to store projects which do not fit in a designated storage area. The Board of Directors may set a standard monthly fee, as defined by Article 4 of this policy, to use overflow storage areas.

4. Fees

Fees are non-refundable, cannot be discounted, and are charged in Canadian Dollars. Fees are collected monthly by the Treasurer.  Fees may be $0.00 (free) and cannot be negative. When non-free, the current rate must be posted near the storage area. Changes or introductions to fees take effect immediately for members who are not currently using the storage area, and take effect 1 month after written notice is provided to members using the storage area at the time of the change or introduction.

Fee removals do not require notification. Fees are set by the Board of Directors. Fee rates should be set exclusively to discourage accumulation. In general, this means using a rate that is no more than the Gross Rent used by the unit of storage in the storage area.

5. Abandoned items and projects

Upon a member no longer being in Good Standing, that member's items and projects are eligible to be considered abandoned.

This does not apply when the member has temporarily suspended their membership while deferring Membership Dues. This does not apply if the member pays a standard monthly fee, as defined by Article 4 of this policy, while not in Good Standing. Projects which are not covered by a non-free Article 4 fee and which are not making notable progress for more than one month are eligible to be considered abandoned.

Reasonable efforts must be made by the Board of Directors to contact owners which have their projects considered abandoned. Abandoned items and projects are moved to specific "abandoned items" areas by the Board of Directors or the relevant studio-specific committee for retrieval by their owners. One month after reasonable efforts have been made by the Board of Directors to contact the owner of an item or project in the abandoned items area, that item or project becomes eligible to become a donation to the Society. For greater clarity, items and projects considered abandoned under Article 5.1 and Article 5.2 become un-abandoned if their respective conditions no longer hold true. For example, when a member renews their membership their items are no longer abandoned.  Members which fail to activate Article 5.1 and have not visited the space in more than 6 months may have their items and projects moved to other units of a designated storage area by the Board of Directors or the relevant studio-specific committee.

This is intended to be used only to free up "prime" storage space for members actively using the space.

6. Pottery-specific

Storage areas for pieces unloaded from a kiln or rejected from firing consider pieces abandoned after 1 week. Pieces stored in areas for kiln loading, unloading, and rejection can have the member's registered maker's mark in place of their name or ID.

For the purposes of Article 2, these designated storage areas have a "unit" consistent with normal usage. Members cannot consume large amounts of space in these areas. Maker's marks must be registered with the Board of Directors or Pottery Committee.

Projects queued for firing must be placed onIf the appropriatestudio shelf.has Members"in-progress" should not monopolize the firing queue without discussing it with other pottery members and the Board.

Projects taken out of the kiln after a firing are placed on a cooling shelf. Members must collect their items from this shelf as soon as reasonably possible.

The Boardshelves or Pottery Committee reserves the right to move Items and clean the pottery area.

Woodworking area (woodshop)

Members interested in woodworking are entitled to in-progress project storage space,areas, assignedArticle by a representative of the Board or Woodshop Committee. In-progress space must only contain Items which are actively being worked on in the woodworking shop. Woodworking Items that fit inside the Member’s Bins must be stored as such. Wood that5.2 does not fitapply intoto Member’spieces Binson mustthose beareas stored inprovided the appropriatemember's woodfirst in-progressand space.last Projectsname inor progressmember mustID beis clearly labeled with the member’s full name, the date the project was stored, and expected date of return (with year). Projects in progress may be stored in shared work spaces for short periods of time. The Board or Woodshop Committee reserves the right to move Items and clean the woodworking area.visible.

Metalworking area (metal shop)

Members interested in Metalworking are entitled to in-progress project storage space, assigned by a representative of the Board or Metal Shop Committee. In-progress space must only contain Items which are actively being worked on in the Metal Working Shop. Metalworking Items that fit inside the Member’s Bins must be stored as such. Metal that does not fit into Member’s Bins must be stored in the appropriate metal in-progress space. Projects in progress must be clearly labeled with the member’s full name, the date the project was stored, and expected date of return (with year). Projects in progress may be stored in shared work spaces for short periods of time. The Board or Metal Shop Committee reserves the right to move Items and clean the metalworking area.